FACILITIES SUPERVISOR

JOB TITLE: FACILITIES SUPERVISOR


LOCATION: SAN FRANCISCO/SACRAMENTO


JOB OPENING #: 5366



OVERVIEW

The Judicial Council of California is accepting applications for the position of Facilities Supervisor for the Facilities Services office.

The Facilities Supervisor for the Inspection Services team is responsible for oversight of the day-to-day functions and activities of the unit. Incumbent is responsible for developing and maintaining plan review, permit and inspection procedures, training staff, and allocating resources for assigned capital and facility modifications projects. The Facilities Supervisor shall ensure compliance with applicable codes, rules, and regulations, provide technical direction in assigned area of expertise, and serve as a point of contact for both internal clients and external regulatory agencies.


The Judicial Council strives for work life balance and includes substantial vacation and holiday time. In addition, we offer an excellent benefits package including pension, medical, dental, and vision coverage, flexible spending, $130 monthly stipend toward public transit commuting costs, and retirement savings plans. In San Francisco, the office is only a 7-minute walk from the Civic Center BART station in downtown San Francisco. In Sacramento, the office is located minutes from downtown, just north of Discovery Park.


The successful candidate will be expected to work in the San Francisco or Sacramento office.

RESPONSIBILITIES

· Oversight of Inspection Services team:

- Oversees the day-to-day activities of the Inspection Services team;

- Manage the workload of the staff, track progress, provide direction as appropriate;

- Prepare, assign, maintain, and oversee the flow and quality of work to assure timely completion of assigned workload and adherence to standards of quality control;

- Track and analyze recurring issues, identify, and recommend solutions through effective communication and teamwork.

· Manage the plan review, permit, and inspection program;

- Provide oversight and manage the plan reviews that are done internally or using consultants;

- Track progress of plan reviews, permits and inspections. Manage record keeping of inspection reports for complete inspections;

- Manage the permit program for Quality Control (QC) permits and State Fire Marshal permits. Provide oversight for the permits tracking log.

- Manage the inspection program by scheduling in-house construction inspectors or procurement of inspection, material testing and special inspection consultants;

- Solicitations of proposals for inspections, material testing and special inspections, procurement and contracting with the selected vendors.

· Develop policies and procedures, and program development:

- Develop policies and procedures and best practices for inspection services;

- Develop detailed process documents and flowcharts to direct the inspection staff;

- Develop and implement training program for facilities staff on protocols for project scoping, plan check, permitting, and inspection.

· Implementation of code requirements:

- Establishes and communicates to project managers processes for permit, plan review, and inspection of construction projects as required by the California Building Standards Code, and enforces inspection procedures and outlines construction methods;

- Determining and directing when plan review, inspection, material testing and/or special inspections are needed on a project based on the requirements outlined in California Building Code;

- Coordinate the inspection done by State Fire Marshal working in conjuction with the Fire Protection Engineer, keep a record of completed inspections, and support the effort of tracking noted deficiencies and their resolution.

· Solicitation and procurement:

- Assist with creation of scope of services for new Indefinite Delivery/Indefinite Quantity (ID/IQ) contractors for PRPI;

- Review proposals received, participate in interviews and contracting process.

· Supervisory duties:

- Recommends selection of staff;

- Trains staff and proposes internal and external training courses and workshops;

- Provide career development and planning for staff;

- Approves time off requests;

- Review and approves timesheets;

- Evaluates employee performance and conducts performance reviews;

- Administers discipline as required.


MINIMUM QUALIFICATIONS


EDUCATION AND EXPERIENCE


Bachelor’s degree, preferably in architecture, civil engineering or construction management, and five (5) years of construction project management or facilities management experience, which includes one (1) year of prior supervisory experience. An additional four years of professional experience in the assigned function as noted above may substitute for the bachelor’s degree. Or, additional directly related experience and/or education may be substituted on a year-for-year basis.


OR


Master’s degree in a directly related field such as architecture, civil engineering, or construction or building management, and two (2) years of experience in providing analytical and technical support to facilities management, including one (1) year of previous supervisory experience.


OR


One (1) year as a Senior Facilities Analyst or other level (C43) class, or three (3) years as a Facilities Analyst or other level (C42) class, with the Judicial Council of California or one (1) year of experience performing the duties of a class comparable in the level of responsibility to that of an exempt-level Senior Facilities Analyst, or three (3) years as an exempt-level Facilities Analyst, in a California Superior Court or California state-level entity and a) completion of training courses on

topics related to effective supervision within 6 months of promotion; or b) one year of previous supervisory experience.


LICENSING AND CERTIFICATIONS


Valid driver’s license, as assigned and;


Positions assigned to construction inspection must possess at least one of the following:

− Valid Class A Hospital inspector certification from the Office of Statewide Health Planning and Development (OSHPD);

− Valid certification as a Class 1 project inspector by the Division of the State Architect (DSA);

− Valid certification from the International Code Council (ICC) as a Combination Commercial Building Inspector; or

− Valid certification as a Registered Construction Inspector, Division II – Building, from the American Construction Inspector’s Association (ACIA).


OTHER

Please note: if you are selected for hire, verification of employment eligibility or authorization to work in the United States will be required.


HOW TO APPLY

To ensure consideration of your application for the earliest round of interviews, please apply by 5:00 P.M. on August 25, 2021. This position requires the submission of our official application, a resume and a response to the supplemental questions.

To complete an online application go to job opening #5366 at https://www.courts.ca.gov/careers.htm

The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation. Reasonable accommodation needs should be requested through Human Resources at (415) 865-4260. Telecommunications Device for the Deaf (415) 865-4272.

PAYMENT & BENEFITS

$7,237.00 - $10,855.00 per month

(Starting salary will be $7,237.00 per month)


Some highlights of our benefits package include:

· Health/Dental/Vision benefits program

· 13 paid holidays per calendar year

· Choice of Annual Leave or Sick/Vacation Leave

· 1 personal holiday per year

· $130 transit pass subsidy per month

· CalPERS Retirement Plan

· 401(k) and 457 deferred compensation plans

· Employee Assistance Program

· Basic Life and AD&D Insurance

· FlexElect Program

· Pretax Parking

· Long Term Disability Program (employee paid/optional)

· Group Legal Plan (employee paid/optional)










The Judicial Council of California Is an Equal Opportunity Employer.


Supplemental Questions


To better assess the qualifications of each applicant, please provide a response to the following questions:


1. Describe your prior experience in construction industry, including conducting constructio inspection.


Describe your prior experience


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